Records Requests

The Records Division of the Lewis County Sheriff’s Office is open to serve the public Monday through Friday, (except Holidays), 9:00 a.m. - 4:00 p.m. We are located in the Law and Justice Center at 345 W. Main Street, Chehalis, Washington.

The records staff independently coordinates and performs a broad range of technical support services to the Operations, Corrections and Services Bureaus. Support technicians are responsible for computer entry, processing, storage, retrieval and dissemination of various reports, records and information within the Sheriff’s Office, along with assisting the public at the counter and on the phone. The staff includes six support technicians.

Support technicians process and maintain law enforcement case reports, booking reports, fingerprint cards, crime scene photographs, stolen property, guns, vehicles, missing and runaway persons per state statute. The staff also processes requests for reports, montages, and other law enforcement information according to established policy, and procedure. They compile monthly statistics, check for accuracy and create reports from UCR/IBR information, and provide an audit trail of law enforcement information distributed to various agencies.

Records Request Information

In accordance with RCW 42.56.580 the appointed Public Records Officer for the Lewis County Sheriff's Office is Lewis County Public Records Manager Casey Mauermann.

She can be contacted by e-mail at publicrecords@lewiscountywa.gov, or by calling (360) 740-2674.

You may also file a request online here https://lewiscountywa.gov/departments/public-records/

If you are a law enforcement agency, you may request by faxing to (360) 740-1476, calling (360) 748-9286, or by writing to:

  • Lewis County Sheriff’s Office
    Records Division
    345 W Main Street; MS:SHE01
    Chehalis, WA 98532

(A fee of 15 cents per page is payable upon receipt of requested report or information.
Please allow five (5) working days to process request.)

Public Records Request Form

Lewis County Sheriff's Office Fee Schedule 2018

Lewis County Sheriff’s Office explanation of records withheld or deletions/redactions of records requested:

  • Complainant, Victim, or Witness requested the information not be disclosed. RCW 42.56.240.
  • Disclosure of the information would endanger a person’s life, physical safety, or property. RCW 42.56.240.
  • Record includes information non-disclosure that is essential to effective law enforcement. RCW 42.56.240.
  • Record contains information the non-disclosure of which is necessary for the protection of a person’s right to privacy. RCW 42.56.230 and .240 as defined by RCW 42.56.050 (included Social Security Number).
  • Record contains information on a juvenile, which is confidential, and may not be released to the public except by court order under provisions of RCW 13.50.050 and RCW 13.50.100(4)(a) and (b).
  • Investigative file is currently active and non-disclosure is essential to effective law enforcement. RCW 42.56.240.
  • Information protected under the Criminal Records Privacy Act. RCW 10.97.
  • Jail records including booking photos are protected. RCW 70.48.100.
  • Medical information is protected. RCW 70.02.005 and RCW 42.56.240.
  • Personnel records of public employees are protected. RCW 42.56.250 & .230.
  • Driver vehicle registration is protected. RCW 46.12.380.
  • Traffic accident reports are confidential and protected. RCW 46.52.080 and RCW 46.52.083.
  • Results of toxicology or Field Sobriety Tests submitted to at the request of a police officer are protected. RCW 46.61.506(5) and (7) and/or RCW 70.02.010
  • Reports and records of autopsies and postmortems are confidential and protected. RCW 68.50.105
  • Attorney/Client information is protected. RCW 5.60.060(2).
  • The record contains Official Confidential information which is protected. RCW 5.60.060(5).

If you believe the records withheld or redactions made have been done erroneously, you may request a hearing in the Superior Court in the county in which the record is maintained. If, after the hearing, with notice thereof to every person in interest and the agency, the court determines that the exemption of such records is clearly unnecessary to protect any individual’s right of privacy or any vital governmental function, the inspection of copying of the specific records exempted will be permitted in accordance with the court decision. RCW 42.56.550.

Background Checks

When requesting a background check, a criminal history record request form must be completed. If the criminal history record check requested is for yourself, you will be required to present positive identification, including a signature and photograph, such as a driver’s license. If the record check requested is for another person you will be required to present a notarized statement from that person authorizing release of the record. Criminal History records checks take up to five (5) working days to process. A fee of $15.00 is due at the time of request.

You may also obtain a criminal history record check through Internet access at WATCH - Washington Access to Criminal Records